Last updated on 15.04.2015
1. Project Firefly
a) Who and What is Project Firefly?
Project Firefly (hereinafter also referred to as "we" or “our”) was formed by, comprises and is owned by Professor Simon Evenett and Daniel Garraty and is a unique opportunity for students and alumni (who graduated within the last five years) from universities around the world to get in contact with the world's leading employers and universities (Please note eligibilty to competitions may vary, please refer to specific competition rules for further information). Project Firefly creates opportunities for greater dialogue across generations and culture as well as to a wider range of employment opportunities to tomorrow's thought leaders around the world.
b) How does Project Firefly work?
Students and alumni (who graduated within the last five years) (the "Contributors", "you" or “your”) from all over the world can submit submissions, articles, videos, audio, business plans, presentations and all other like forms of media communications (together called "Submissions") on certain specified themes through the website www.project-firefly.com(the "Website"). These Submissions will then be forwarded to our Academic Review Board, which consists of leading professors from universities around the world. The respective members of the Academic Review Board, as well as their profile, can be viewed on the Website in the section "Academic Experts". The Academic Review Board then grades these Submissions (the "Academic Validation") and, based on the Academic Validation, we decide which Submissions will be published on the Website. The Academic Validation is based solely on merit.
Project Firefly is sponsored by some of the world's leading employers and universities (the "Corporate Sponsors" or “them”). The respective Corporate Sponsors, as well as their profile, can be viewed on the Website in the section "Sponsors". The interests of the Corporate Sponsors in supporting Project Firefly lie in both supporting the next generation of thought leaders and potentially finding hidden talent that can be recruited. Once the Submissions are published, the Corporate Sponsors will have, on an anonymous basis, access to limited Personal Data of and may also contact the Contributors (for more information on data protection please see section "Data Protection" below) through Project Firefly. In addition, Corporate Sponsors may, from time to time, also sponsors promotions which honor outstanding Submissions from Contributors. In the case of such a promotion is run, special competition rules apply which will be displayed accordingly and which have to be accepted by the Contributors in order to participate. Such competition rules take precedence over these Terms & Conditions.
Project Firefly is not only about meeting the world's leading employers but also about interaction between Corporate Sponsors, professionals and the Contributors. For example, Project Firefly aims to provide the Contributors the opportunity to interact with professional advisers on topics such as preparing for entrance exams, career advice and networking. Project Firefly is eager to give Contributors the opportunity to interact with other users of the Website, to share their experiences and views with people from different countries and to establish contacts all over the world.
c) Who is allowed to use the Website?
All Bachelor, Master and Doctoral students as well as alumni who graduated within the last five years (as of December 31st) may participate as Contributors. Any company and university in any part of the world may apply for corporate sponsorship. However, it is in our absolute discretion to decide with whom we enter into an agreement and who is accepted as Corporate Sponsors. It is our aim to accept only companies as Corporate Sponsors which we consider as top tier employers in their respective countries.
2. Submission Process
a) What is the Process of Submission?
Any Submission requires a personal account with Project Firefly. To create a personal account, the Contributors have to register on the Website. Once registered, the Contributors may upload Submissions and interact with others by using the Website at any time (Please note this access and associated process may vary in the case of competition entrants). Only Submissions in English will be processed and they should comply with the stipulated individual prevailing requirements.
Once a Submission has been uploaded to Project Firefly, it will undergo a formal review and will be checked for plagiarism. If the Submissions either do not meet the required formal quality (such as structure, language, relevance and originality) or are adjudged to be plagiarized, the Contributors will be accordingly informed that their Submissions will not be processed further.
Once the Submissions have passed the formal review stage and they have been adjudged not to be plagiarized, they will be submitted to the Academic Review Board on an anonymous basis. The Academic Review Board will then carry out and issue the Academic Validation. The Academic Validation lies within the absolute discretion of the Academic Review Board and is based solely on performance and criteria such as sophistication, presentation of multistep arguments and marshalling of evidence. If the Academic Review Board is of the opinion that any one of the Submissions is not worth publishing, then the respective Contributors will accordingly be informed and their Submissions will not be processed further.
Up to this point, the Submissions have not been published on the Website. If the Academic Review Board is of the opinion that any Submissions are worth publishing, we will publish them on the Website, in which event, they will be so published together with the names of the respective Contributors. The published Submissions are publicly accessible and can also be seen by persons not registered with Project Firefly. They will be published during a stipulated period of weeks.
b) What happens after the Publication?
Once the Submissions have been published, the profiles of the respective Contributors will be disclosed to the Corporate Sponsors, any one of which will be able to contact the respective Contributors for recruitment purposes and/or to invite that Contributor's attention to special recruiting events and the like through Project Firefly. Please refer to the section "Data Protection" to learn what data will be disclosed to Corporate Sponsors.
c) What happens with the Submissions that are not published?
The Submissions that will not be published, either due to the lack of formal requirements, plagiarism or not passing the Academic Validation, will be kept by Project Firefly for a period of three years. After that period, they will be completely deleted.
3. Conditions of Use
The use of the Website and the services offered therein are governed by these Terms & Conditions. By registering and each time when making Submissions, the Contributors accept these Terms & Conditions and undertake to adhere to the rules and regulations stipulated therein. The Contributors acknowledge that it is in our sole discretion to decide whether Submissions will be published or not. There does not exist any entitlement of the Contributors to have their Submissions published. Additionally, the Contributors acknowledge that they are not entitled to have a specific member of the Academic Review Board review their Submissions. The decision as to which member(s) of the Academic Review Board carry out such review(s) is within our absolute discretion.
In the case of any Submissions not being published, the Contributors affected will be informed of the Academic Review Board's decision without being enabled or entitled to request any reasons therefor. Also, should any submissions be published, the reasons for the Academic Validation will not be disclosed to the respective Contributors and will lie within the sole intellectual property rights of Project Firefly.
The Contributors are not allowed to misuse the Website; in particular they are not allowed to post or make any Submissions which may infringe any intellectual property, privacy or any other rights of any third party or of Project Firefly.
In making Submissions, the Contributors declare that those Submissions are their own work, with all used sources being properly disclosed and that those Submissions are not plagiarized. We cannot and will not be held liable should any Submissions infringe the intellectual property or other rights of any third party. In that respect, the Contributors accept full liability for their Submissions and the contents therein. The Contributors undertake not to publish their Submissions in any other form without the explicit consent of Project Firefly. The Contributors, however, are allowed to submit their Submissions for a university assignment.
We reserve the right to remove any published Submissions from the Website if we are of the opinion that the Submissions or any part thereof infringe any third party rights or if we are of the opinion that any of the Submissions is plagiarized. In addition, if we are of the opinion that any of the Contributors is not complying with these Terms & Conditions, (in particular the conditions of use) we reserve the right to delete his/her/their personal account(s). The Contributors will have no right to compensation should any of the Submissions be removed from the Website or if his/her/their personal account(s) be deleted.
4. Intellectual Property
a) Project Firefly's IP rights
Project Firefly is the exclusive owner of all content of the Website, such as text, logos, images, graphics and the like. The content of the Website as well as the Project Firefly trademark is protected by Swiss and international intellectual property laws. All these intellectual property and other rights related to the Website are the sole and exclusive property of Project Firefly and, by using the Website and the services offered therein, the Contributors do not and will not acquire any rights nor any license in such intellectual property or other rights of Project Firefly.
b) Contributors' IP rights
As authors of their respective Submissions, the Contributors own all respective copyrights therein. By making their respective Submission to the Website, the Contributors declare and warrant that those Submissions have been written by themselves have not been plagiarised and that they do not infringe any intellectual property laws of any third party.
By making any one of those Submissions to the Website, the Contributors grant Project Firefly the exclusive, irrevocable, worldwide and royalty-free right to publish their Submissions on the Website without any consideration, payment or compensation. For the avoidance of doubt, Project Firefly does not have any obligation to publish any of the Submissions. In addition, the Contributors grant the Corporate Sponsors the non-exclusive, irrevocable, worldwide and royalty-free right additionally to publish the same, in whole or in part, in internal company magazines or newsletters without any consideration, payment or compensation.
If the Contributors are participating in a competition, the competition rules may provide for further rights of Project Firefly or the Corporate Sponsor which runs the competition.
If Project Firefly decide that any of the Submissions shall be published, the Contributors grant Project Firefly the right to modify the header and the footer of the respective Submissions. However, Project Firefly will neither change their content nor make any material changes to the structure of the Submission.
The Contributors indemnify and hold Project Firefly harmless from any and all claims, damages, losses and expenses (including reasonable attorneys’ fees) arising from the infringement of any intellectual property or other rights of any third party by the Contributors’ Submissions.
5. Data Protection
a) What kind of data is collected?
When you sign up for a personal account as Contributor at the Website, we ask you for three different kinds of information: (i) personal information, (ii) educational background and (iii) career history. Additional personal data might be collected in case of a competition. The specific competition rules provide further information on what data will be collected and how such data will be used.
Personal information includes first, middle and family name, known as, date of birth, gender, address, country of residence, nationality, email address, telephone number and the like. Educational background information includes University Degree, place of study, subject of study, year of graduation, language skills and the like. Career history information includes places of work, preferred area of work, career aspirations and the like (together called the "Personal Data").
During the registration process, you are not required to provide all the above mentioned data and you may choose to leave some of the registration fields blank and not to provide certain information to Project Firefly. Some of the data, however, needs to be provided and such data is specifically marked (*).
b) For what purpose is the data collected?
The Personal Data collected during the registration process, by interacting on the Website, and uploading Submissions is used for bringing together the world's leading employers and students and alumni (who graduated within the last five years) from universities around the world. If your Submission is published, then it will be displayed together with your first and family names on the Website and will then be publicly accessible. The Corporate Sponsors will be informed of each new Submission. In addition, your Personal Data will be stored in a data base on the Website which is accessible only to Project Firefly and, to some extent, to the Corporate Sponsors by using a log-in. When accessing the data base with the Contributors' Personal Data, the Corporate Sponsors will not have access to all Personal Data but rather only to data such as your place of study, subject of study, your University Degree, language skills and other data which do not allow conclusions concerning the identity of the individual Contributor ("Limited Personal Data"). Personal Data such as name and address will not be disclosed to the Corporate Sponsors. If the Corporate Sponsors, based on the Limited Personal Data made available to them, would like to contact a Contributor, the contact will be established through Project Firefly. Project Firefly will inform the respective Contributor about the Corporate Sponsor's request. It is then in the Contributors' sole discretion whether they want to get in touch with the respective Corporate Sponsor and to disclose further Personal Data to them. If a Submission is made in connection with a competition, the Corporate Sponsor sponsoring the competition can choose what personal data they would like to be made available to them. Depending on the choice of the Corporate Sponsor, all of the Personal Data, and not only the Limited Personal Data, may be disclosed to the Corporate Sponsor which runs the competition. This may result in the Corporate Sponsor, in the first instance contacts the Contributer directly. All other Corporate Sponsors only have access to the Limited Personal Data.
In any event, the Corporate Sponsors may use the Personal Data solely for recruitment and career development purposes. For example, a Corporate Sponsor may contact a Contributor for an internship or for a special recruiting event. If the Contributor has agreed, then the Corporate Sponsor may also use the Personal Data of a Contributor for market research purposes, for example for surveys and the like. The Corporate Sponsor is not allowed to use Personal Data for commercial purposes nor to disclose or sell Personal Data to any third party. Project Firefly has entered into an agreement with each Corporate Sponsor and therefore provides for an adequate protection of your Personal Data and with such data being used only in accordance with these Terms & Conditions.
Since the Website is accessible for Corporate Sponsors all over the world, your Personal Data might also be transferred to or accessed by a Corporate Sponsor domiciled outside Switzerland. Project Firefly has entered into an agreement with each Corporate Sponsor in order to afford an adequate protection of your Personal Data. However, by making your respective Submissions over the Website, you acknowledge and agree that your Personal Data is accessible by Corporate Sponsors domiciled outside Switzerland.
c) Who will have access to the data?
The Personal Data collected is accessible to the employees of Project Firefly and, to a certain extent, to the Corporate Sponsors, who will need to log-in to the Website in order to access the Limited Personal Data and therefore such Personal Data is not publicly accessible. The Personal Data will not be disclosed or sold to other third parties.
If the respective conditions are met, your Submission together with your first and family name will be published on the Website. The Submissions as well as your first and family names will be publicly accessible. In addition, the Website will develop new areas, such as blogs or Q&A-sessions with professionals, which will be accessible to Contributors only. All entries in these areas can only be accessed by registered Contributors or Corporate Sponsors. Project Firefly therefore recommends not to post and/or disclose sensitive Personal Data on these publicly accessible areas.
Based on your published submissions other registered Contributors can send a request to Project Firefly to link their profile with yours and therefore be able to see your “Limited personal data” and get in contact with you directly over the website of Project Firefly. Project Firefly will inform you about the requests of other Contributors. It is then in your sole discretion whether you want your profile to be linked with other Contributors and disclose further personal.
After the contact between you and Corporate Sponsors/other Contributors has been established, you may interact directly with Corporate Sponsors/other Contributors. For Personal Data or any other data that is disclosed to a Corporate Sponsor/another Contributor directly by you and not through the Website, these data protection regulations will not apply. We take no responsibility with respect to such Personal Data or other data that is directly disclosed from you to a Corporate Sponsor/another Contributor and we therefore recommend being cautious when providing Corporate Sponsors/other Contributors with sensitive Personal Data.
d) Where and how long will your Personal Information be stored?
Your Personal Information will be stored on Firehost servers which are located in the United States. By using the Website, the services offered by Project Firefly as well as by participating in competitions you explicitly agree that all your Personal Information that you provide to us can and will be stored on servers outside Switzerland, in particular on servers located in the United States.
Your Personal Data will be stored for as long as you have a personal account with Project Firefly. Once you have deleted your user account, all your Personal Information will be deleted and your Submissions will be taken off the Website. Upon deletion of your user account, the Corporate Sponsors will no longer have access to your Personal Data. If the Website or Project Firefly is closed down, all Personal Information and all Submissions will be irrevocably deleted.
Please note that the Corporate Sponsors may download the Limited Personal Data from the Website (or in the case of a competition any data chosen by the Corporate Sponsor that is sponsoring the competition). We cannot ensure that the Corporate Sponsors will delete this Limited Personal Data if you delete your user account or if the Website or Project Firefly is closed down. Also, with respect to Personal Data that has been directly disclosed from you to the Corporate Sponsors, we cannot guarantee that such Personal Data will be irrevocably deleted.
When you access or use the Website, we may place so called cookies – small text files – or similar tools on your computer. We use these cookies to recognize you as a user of the Website, to customize content and advertising, to improve the Website's performance and to enhance your user experience. If you do not want to accept these cookies you can change your browser settings accordingly. Please note, however, that by disabling the cookies function in your browser settings, you might no longer be able to use all the functions of the Website. Please refer to the help section of your browser for instructions on how to block or disable cookies.
f) Security of your Personal Data
In order to protect your Personal Data from unauthorized access, disclosure and modification, we have implemented technical and other security measures. We adapt these security measures from time to time and try to provide a high level of security at all times. Nevertheless, you have to be aware that, despite our best efforts, no security measures are perfect or impenetrable. In addition and in order to help maintain a high level of security, we kindly ask you to keep your username and password confidential and not to disclose it to third parties.
g) Your Information Rights
You can contact Project Firefly anytime and request that we inform you about all Personal Data that we have collected and stored about you. In addition, you may request that we correct, amend or delete such Personal Data. Please note, that if you request us to delete your Personal Data, you will no longer be able to use the Website and the services offered therein.
By accessing your account on the Website, you have at any time the opportunity to correct, amend or delete your Personal Data. Of course, you may delete your personal account at any time.
h) Controller of Personal Data and Contact
Your Personal Data will be controlled by Project Firefly. Please note that Project Firefly reserves the right to contact you by e-mail should there be any need. If you have any questions regarding these Terms & Conditions, the handling of your Personal Data or would like to exercise your information rights, please contact:
Professor Simon J. Evenett, Bodanstrasse 8, 9000, St. Gallen, Switzerland.
We take your concerns seriously and we will try to resolve any issue relating to your Personal Data for you as soon as possible.
Any liability of Project Firefly for damages, including but not limited to direct, indirect, incidental, punitive and consequential damages, resulting from the use of the Website, its content and/or the services provided therein is hereby expressly excluded, unless such damages result from the gross negligence or the wilful misconduct of Project Firefly. In addition, Project Firefly does not and will not accept any responsibility for any acts of the Corporate Sponsors and all Contributors acknowledge and agree that when they are directly interacting with the Corporate Sponsors, Project Firefly is not a party to that relationship and therefore has no obligations towards the Contributors.
7. Applicable Law and Venue
The relationship between Project Firefly and the Contributors as well as these Terms & Conditions are exclusively governed by the substantive laws of Switzerland.
All disputes arising out of the use of the Website or of these Terms & Conditions shall be exclusively settled by the courts of St. Gallen, Switzerland.
8. Changes to these Terms & Conditions
Project Firefly may change these Terms & Conditions from time to time. We recommend that you regularly check these Terms & Conditions when you access your personal account. Your continued use of the Website and its services indicates your agreement with the unchanged and changed Terms & Conditions.